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DM: European Conference of AI, Call for Workshop Proposals

From: Joscha Bach
Date: Fri, 15 Oct 1999 10:01:13 -0400 (EDT)

Please accept our apologies, if you receive this
call more than once. 
We would also appreciate much if you could 
post/publicize our call in your community as well 
as in your departments/divisions.

The deadline for the ECAI Workshops is approaching.
We want to make 

      ECAI 2000 in Berlin, August, 20-25

a very special conference in the year 2000. We want to
bring together researchers and developers from academy 
and industry in order to present the state of the art 
in AI both in research and in applications.
A very important part in this program are the workshops:
Thus, if you have an interesting topic, please contact
other people and submit a proposal for your workshop!

If you need more information about ECAI:

We hope to meet you in Berlin in August 2000.

Best regards,

Hans-Dieter Burkhard from the ECAI Organizing Committee



The ECAI 2000 Program Committee invites proposals 
for workshops to be held in conjunction with the 
conference. The workshops will be held on 
21-22 August 2000, immediately prior to the start 
of the main conference.


        1 Nov 1999      Deadline for proposals
        1 Dec 1999      Notification of acceptance
        15 Dec 1999     Deadline for workshop summaries
        7 Jan 2000      Publication of ECAI 2000 workshop programme
        15 June 2000    Camera-ready workshop notes and other
        21-22 Aug 2000  Workshops at ECAI 2000

ECAI workshops

To encourage interaction, the workshops will be kept small, 
preferably under 30 participants and certainly under 

40. Attendance should be limited to active participants only. 
Workshops are intended to be genuinely interactive events 
and not mini-conferences. Thus, although the format of workshop 
presentations are to be determined by their organizers, 
ample time should be allotted for general discussion. W
orkshops can vary in length, but most will last a full day. 
Attendees at workshops must also register for the main 
ECAI 2000 conference. 

How to propose a workshop

Proposals for workshops should be two to three pages in length 
and should contain:
*       A brief technical description of the specific 
        technical issues that the workshop will address.
*       The reasons why the workshop is of interest this time.
*       The names, postal address, phone and fax numbers and 
        email addresses of the Workshop Organizing Committee, 
        which should consist of at least three people 
        knowledgeable in the field but not all at the same 
*       The name of one member of the Workshop Organizing 
        Committee who is designated the contact person.
*       A list of previously-organized related workshops by 
        any of the Workshop Organizing Committee, although 
        previous experience with similar workshops is not required.
        This is to help the Workshop Coordinator putting 
        the workshop in context.
*       If possible, a list of potential attendees in case 
        the proposal of the workshop being accepted.
*       A schedule for organizing the workshop and a preliminary 
*       A summary of the intended workshop Call for Participation, 
        showing how the organizers will encourage a workshop, 
        rather than a mini-conference, atmosphere.
*       A list of audio-visual or technical requirements and any  
        special room requirements.

Proposers are encouraged to send their draft proposal to the 
potential participants for comments before submission.

Submission procedure

Proposals should be submitted electronically (in ascii, 
UNIX compatible postscript or rtf) to the ECAI 2000 Workshop 
Coordinator, Marie-Odile Cordier, at the following address:
Address for submission

Marie-Odile Cordier
ECAI 2000 Workshop Coordinator IRISA
Campus universitaire de Beaulieu
35042 Rennes Cedex
Tel: +33 2 99 84 73 14 Fax: +33 2 99 84 71 71

The deadline for receipt of proposals is 1 November, 1999. 
For other important dates, see the table above. 

Additional information

Workshop organizers will be responsible for: 

*       Producing and distributing a Call for Participation 
        in the workshop, open to all members of the AI community. 
        The Call for Participation should make clear that all 
        workshop participants are expected to register for 
        the main ECAI 2000 conference and that the number 
        of participants is limited. It should also make 
        clear the process by which the Workshop Organizing 
        Committee will select the participants (for example, 
        by reviewing submitted papers).
*       Reviewing requests to participate in the workshop 

        and selecting the participants.
*       The production of camera-ready copy for the workshop 
        notes in accordance with guidelines supplied by the 
        Workshop Coordinator.
*       Providing a provisional list of workshop participants.
*       Arranging for a short report on the workshop to be 
        presented to the main conference if required.
ECCAI encourages the production of publications based on 
the workshops, but the ECCAI and ECAI 2000 names cannot 
be used on such publications without prior permission being given.
Additional and more detailed information can be found under

In case of any disagreement over procedures or arrangements, 
the ECAI 2000 Organizing Committee Chair will have final authority. 
The ECAI 2000 Organizing Committee reserves the right to cancel 
any workshop if deadlines are missed, or if the number of registered 
attendees is too low to support the costs related to organizing 
and running the workshop.

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